---
title: Set Staff Availability
description: In this article, learn how to set availability for you and your Staff.
---
[Skip to content](https://help.upperhand.com/set-staff-availability#main-content)
English
Show submenu for translations
[Submit a ticket](https://help.upperhand.com/kb-tickets/new?hsLang=en)
Open main navigation
Close main navigation
- English
Show submenu for translations
- [Submit a ticket](https://help.upperhand.com/kb-tickets/new)
- [Go to upperhand.com](https://upperhand.com/)
[Go to upperhand.com](https://upperhand.com/)
Hello. How can we help you?
- There are no suggestions because the search field is empty.
1. [UP Help Center](https://help.upperhand.com/?hsLang=en)
2. [Contacts](https://help.upperhand.com/contacts?hsLang=en)
3. [Staff](https://help.upperhand.com/contacts?hsLang=en#staff)
# Set Staff Availability
## In this article, learn how to set availability for you and your Staff.
APPLIES TO: Admins and Staff
Last Updated: March 27, 2026
Setting your staff's availability is the backbone of making sure your staff is only scheduled for events and sessions they can execute.
**How To Set Staff Availability**
- After [logging in to your Upper Hand account](https://help.upperhand.com/why-can-t-i-log-in-to-upper-hand?hsLang=en), click on **Contacts** located in the navigation bar on the left side of the screen.
- Click on the **Staff **tab.
- Click on the name of the staff member whose availability you are wanting to adjust.
- Click the **pencil icon** located on the right of **Availability.**
****
- Choose a **Start Date **for your availability (*if you would like this availability to last indefinitely, make sure the **indefinite** box is checked. For a limited date, uncheck and choose the end date).*
- Click the **Days of the Week **that you will be available.
- Choose your **Available Hours **(*if you need each day to have a specific start and end time, click the "Day specific" button. You are able to add multiple start and end times to a specific day. This is perfect for giving lunch breaks or having morning and evening trainings).*
- Select **Indefinite** if this schedule will not change
- To set your availability for a specific date, select **Add Date **underneath **Date Specific Availability**. Select the date you want to set availability for. Set the time you are available on that date for.
- Add any **Blackout Days **by clicking the **Add Blackout Days **button above the save button (*to remove **Blackout Days, **click the **X** next to the date*).
- When your schedule is set, click the blue **Save **button.
**Multiple Staff Availability Schedules**
Setting multiples staff availability schedules is a great way to ensure you and your staff can be booked even when your availability changes month-to-month or season to season.
**How To Set Staff Multiple Availability Schedules **
- Click the **pencil icon** located on the right of **Availability**
****
- Click **+Add Schedule** next to Schedules (If your availability is set to ***Indefinite** *you must uncheck Indefinite and set a permanent end date to your existing schedule)
- An additional Schedule modal will populate where you can enter your availability. You must enter a start and end date for each additional scheduled added.
- Once you've added all the schedules you need, you can click **Save**
- **Note: ***You won't be able to add additional schedules that conflict with or do not include dates and timeframes for any existing future sessions. *
#### Things to note
- The bubble icons on the Staff page show you which days a specific staff member is available during the *current *week.
- [Getting Started](https://help.upperhand.com/getting-started?hsLang=en)
- [Account Setup](https://help.upperhand.com/account-setup?hsLang=en#main-content)
- [Account Settings](https://help.upperhand.com/account-setup?hsLang=en#account-settings)
- [Help & Resources](https://help.upperhand.com/account-setup?hsLang=en#help-resources)
- [Billing](https://help.upperhand.com/account-setup?hsLang=en#billing)
- [Events](https://help.upperhand.com/events?hsLang=en#main-content)
- [Event Setup](https://help.upperhand.com/events?hsLang=en#event-setup)
- [Browse Events](https://help.upperhand.com/events?hsLang=en#browse-events)
- [Event Admin View](https://help.upperhand.com/events?hsLang=en#event-admin-view)
- [Classes](https://help.upperhand.com/classes?hsLang=en)
- [Teams](https://help.upperhand.com/teams?hsLang=en)
- [Calendar](https://help.upperhand.com/calendar?hsLang=en)
- [Contacts](https://help.upperhand.com/contacts?hsLang=en#main-content)
- [Staff](https://help.upperhand.com/contacts?hsLang=en#staff)
- [Clients](https://help.upperhand.com/contacts?hsLang=en#clients)
- [Groups](https://help.upperhand.com/contacts?hsLang=en#groups)
- [Archived](https://help.upperhand.com/contacts?hsLang=en#archived)
- [Marketing](https://help.upperhand.com/marketing?hsLang=en)
- [Reports](https://help.upperhand.com/reports?hsLang=en)
- [Memberships](https://help.upperhand.com/memberships?hsLang=en)
- [Credit Passes](https://help.upperhand.com/credit-passes?hsLang=en)
- [Resources](https://help.upperhand.com/resources?hsLang=en)
- [Retail](https://help.upperhand.com/retail?hsLang=en)
- [Settings](https://help.upperhand.com/settings?hsLang=en)
- [Point of Sale (POS)](https://help.upperhand.com/point-of-sale-pos?hsLang=en)
- [Payments](https://help.upperhand.com/payments?hsLang=en#main-content)
- [Paysafe/NETBANX](https://help.upperhand.com/payments?hsLang=en#paysafe-netbanx)
- [Client Side](https://help.upperhand.com/client-side?hsLang=en#main-content)
- [Top Searched Articles](https://help.upperhand.com/client-side?hsLang=en#top-searched-articles)
- [Account Management](https://help.upperhand.com/client-side?hsLang=en#account-management)
- [Event Sign Up](https://help.upperhand.com/client-side?hsLang=en#event-sign-up)
- [Scheduling](https://help.upperhand.com/client-side?hsLang=en#scheduling)
- [Payments](https://help.upperhand.com/client-side?hsLang=en#payments)
- [Memberships & Passes](https://help.upperhand.com/client-side?hsLang=en#memberships-passes)
- [Additional Resources](https://help.upperhand.com/additional-resources?hsLang=en#main-content)
- [Hardware](https://help.upperhand.com/additional-resources?hsLang=en#hardware)
- [Upper Hand AI](https://help.upperhand.com/additional-resources?hsLang=en#upper-hand-ai)
- [WebKit by Upper Hand](https://help.upperhand.com/additional-resources?hsLang=en#webkit-by-upper-hand)
- [Admin Side](https://help.upperhand.com/admin-side?hsLang=en#main-content)
- [Scheduling](https://help.upperhand.com/admin-side?hsLang=en#scheduling)
[](https://upperhand.com)
Email Hours: M-F 9am - 2am EST
Chat Hours: M-F 9am - 5pm EST
Copyright © 2026, Upper Hand